Prepares and processes payments accurately and on time for amounts owed by the company. Reviews and verifies all purchase orders, statements, and invoices needed to prepare payments. Reconciles bills and balances accounts. Identifies and resolves any discrepancies to an account. Tracks all payment and transaction records using applicable systems. Reports to Accounts Payable Supervisor. Gaining or has attained full proficiency in a specific area of discipline. Works under moderate supervision. Requirements:
Timely receive, sort, verify, code, and enter invoices into accounting software.
Review all received invoices for appropriate supporting documentation and approval prior to payment.
Verify received invoices using 3 way matching.
Maintain accounting ledgers by posting accounts payable transactions to journals, ledgers and other records within accounting software.
Track budgeted expenses and processes employee reimbursements by receiving and verifying expense reports.
Monitor assigned accounts to ensure payments are up to date.
Research and resolve invoice discrepancies and issues, following up as necessary.
Maintain vendor relationships by responding to inquiries via phone, mail, and email.
Verifies vendor accounts by reconciling monthly statements and related accounts payable transactions.
Maintains vendor files and historical records by filing necessary copies of vouchers, invoices or correspondence.
Maintain financial security by following internal accounting controls and keeping company information strictly confidential.
Ability to prioritize, multi-task, and meet deadlines in fast paced environment.
High degree of accuracy and attention to detail.
Strong organizational and data management skills.
Basic understanding of accounts payable and general accounting procedures.
Hands-on experience in operating spreadsheets and accounting software.
Strong communication abilities, negotiation skills, and customer service orientation.
Intermediate to advanced 10-key and data entry skills.
Proficiency in English and in MS Office.
Problem solving skills.
Ability to work efficiently with a team.
Minimum Experience Required
Education: AA degree in Accounting, Business Administration, or related field.
Job Field: 2+ years data entry, accounts payable, or general accounting.