APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and to one another.
The purpose of this position is to provide executive level support to the Dean of the School of Business and Management. Position will also be responsible for providing leadership to manage effective systems and protocols within the Dean’s office. The position will manage the Dean’s calendar, conducting research in order to prepare briefing materials, coordinating travel, coordinating confidential and sensitive communications among the school’s units and central campus administration. This position assists the Dean with special projects as needed. In addition, the executive assistant collaborates closely with the associate dean, department chairs, program directors, and staff.
Required Education
Bachelor’s degree or equivalent education and experience.
Required Experience
Five plus years related experience with proven office administration and customer service skills required. Solid working knowledge of office processes and policy development, and of related computer software and electronic communications tools. Proven interpersonal skills with experience providing complex administrative support in a environment with tact and diplomacy. Experience managing to a budget and with multiple deadlines required. Ability to work across teams and with a variety of projects and constituencies.
Primary Duties/Essential Functions
Makes contacts of a sensitive nature regarding routine & non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity. Understands the program goals and priorities of the dean, in order to prioritize issues according to urgency.
Excellent project management skills, strong attention to detail, and ability to multi-task with demanding time frames.
Excellent writing and oral communication skills.
Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures and reconciling accounts; uses budget tool. Prepares financial reports using on-line financial systems, or oversees and directs the work of an associate preparing the reports
Ability to manage and direct multiple tasks concurrently, and provide follow through.
Must be an independent thinker and doer while being collaborative; effective team member and team builder.
Exemplary organizational skills, prioritizes, proactive approach, decision-maker, resourceful, ability to exercise discretion and judgment in performing duties.
Diplomacy, professional appearance and demeanor, and excellent attendance.
Able to learn new procedures and processes, retain information and communicate it.
Skills
Strong written and verbal communication skills as well as quantitative data skills.
Ability to manage and direct multiple tasks concurrently, and provide follow through
Independent thinker and doer while being collaborative; effective team member and team builder.
Exemplary organizational skills, prioritizes, proactive approach, decision-maker, resourceful, ability to exercise discretion and judgment in performing duties.
Able to learn new procedures and processes, retain information and communicate it.
Mental Demands
Ability to work within deadlines, independently, collaboratively, and under pressure.
Exercises good judgment, discretion, and confidentialities.
Self-starter with a positive attitude.
In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
Physical Demands
Repetitive motions and sitting at computer keyboard.
Hearing and speaking on the telephone.
Able to conduct business at other offices on campus and coordinate the transport of materials.
Able to bend, grasp, reach and lift up to 20 lbs.
Visual Demands
Viewing computer monitor, writing, reading written materials, budget reports and numerical data.
Environment
Pleasant office setting, comfortable temperature.
Technologies
Proficient in Google Apps., Microsoft Office, Word, Excel, PowerPoint, scanning, printing.
Compensation
Grade 10: $25.94 – $33.72
Salary will be commensurate with qualifications, experience, and internal equity.
Click below to discover some of the many benefits APU employees enjoy including competitive health care options and a generous tuition discount.http://www.apu.edu/humanresources/benefits/
You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/
Azusa Pacific University will conduct a background check on all final candidates.
Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.
Required Skills
Required Experience
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