To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential job functions of the position. Essential job functions and duties include, but are not limited to:
Maintains office files and computer database.
Prepares reports, presentations, memorandums, proposals, itinerary for weekly meetings, and other work-related correspondence and documents.
Answers office phones, takes messages, transfers call or leaves email notifications to appropriate parties. Greets clients and office visitors, and interacts with suppliers, visitors.
Maintains inventory of office supplies, including use of Company fax machines, and other office equipment.
Schedules appointments and meetings.
Opens daily incoming mail and routes mail to appropriate individuals.
Provides administrative/clerical assistance to ensure daily workload is completed in a timely manner.
Makes transportation and travel arrangements as needed.
Develops and processes emails as directed As needed or directed.
Assists with training of newly hired or promoted assistants in the areas of operating procedures.
Performs daily quality control reviews of transaction files.
Ensures all closing statements, commission checks and closing packets are sent to correct department.
Position requires approximately 10% travel annually using personal vehicle to attend off-site meetings and Company-sponsored events.
Excellent attendance and dependability is an essential requirement of this job.
Performs a variety of miscellaneous administrative and clerical job duties, as directed.
Provides administrative/clerical assistance office staff
Other duties as needed within the scope of administrative duties.
Job Type: Full-time
Pay: $35,000.00 – $40,000.00 per year
Benefits:
Flexible schedule
Paid time off
Parental leave
Referral program
Schedule:
Monday to Friday
Weekend availability
Supplemental pay types:
Bonus pay
Experience:
Personal assistant: 1 year (Preferred)
Work Location: One location
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