Contract End Date
$16.88-$19.23 per hour
Full Time or Part Time
If Part Time, List Work Hours
Position Summary Information
Job Description Summary
Located in Davenport CA, Swanton Pacific Ranch (SPR) is a 3,200 acre working landscape in north Santa Cruz County owned by the Cal Poly Corporation (CPC), and managed by Cal Poly’s College of Agriculture, Food, and Environmental Sciences (CAFES). SPR is an experiential learning center where Cal Poly students and faculty conduct research and educational programming related to critical ecological, economic, and social challenges facing working lands. A dedicated onsite team is charged with excellently managing SPR to fosters Cal Poly’s Learn by Doing philosophy through leading-edge practice and research in a resilient, sustainable, and accessible working landscape. The Administrative Assistant is a critical member of that team.
This position assists with administrative and clerical duties at Swanton Pacific Ranch. Work includes processing invoices; sourcing materials, supplies and vendors; soliciting bids; filing documents; orienting visitors; recording financial transactions, and uploading web material. The position will work 40 hours per week from an office at Swanton Pacific Ranch; schedule flexibility including some weekend work is expected. Onsite housing may be provided if available.
Term of Employment: the grant funding for this position ends March 2025, but if additional funding can be identified, there is an option for employment past that date.
Graduation from an accredited four-year university
Ability to perform complex duties
Proficient computer skills including word processing and spreadsheet
Ability to prioritize, plan, organize, and meet timelines
Ability to lead others in managing tasks; train and evaluate the performance of assigned personnel
Excellent verbal and written skills and the ability to interface with varied people including students, faculty, staff, and the public
Interpersonal skills using tact, patience, and courtesy
Ability to maintain regular and reliable attendance
Possession of a valid California Driver’s License and satisfactory driving record
A background check is required for all regular benefited positions
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment
Experience with public interaction in a business setting
Experience with social media and web page maintenance
Hearing and speaking to exchange information in person or on the telephone
Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator
Seeing to read a variety of materials
Sitting or standing for extended period of time
Physical agility to lift 20 pounds to shoulder height
Physical agility to lift, carry, push, or pull objects
Commuting on an as needed basis to outside meetings and training locations
Typical Essential Functions
Sourcing supplies and equipment
Soliciting and processing bids
Orienting and communicating with visitors
Recording financial transactions
Uploading web material; reviewing web material for quality control.
Contact and vet vendors for various educational or Ranch maintenance related activities
Record and track financial and contractual transactions from initiation through finalization
File and organize documents as directed
Prepare, orient, track, and communicate with Ranch visitors
Post and update prepared marketing materials to website and social media
Perform other duties assigned
Special Instructions to Applicants
Subject to continued grant/center funding. This position ends March 2025, but if additional funding can be identified, there is an option for employment past that date. Position is located in Davenport, California and is benefit eligible.
Cal Poly Corporation provides excellent benefits including medical, dental, vision, life insurance, retirement, paid sick leave/vacation and holidays. Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required.
The California State University system (CSU) requires that students, faculty, and any employees of organizations who access campus, or any CSU facilities, to be either fully vaccinated or qualify for a medical or religious exemption. Please note if you are chosen for a position with the Cal Poly Corporation you will be asked to fill out a Vaccine Attestation once you are hired. This attestation will ask if you are vaccinated or asking for a medical or religious exemption. If not vaccinated and asking for an exemption you will be required to be tested for COVID-19 one (1) time per week at a testing site on campus.
AA/EEO/Disability/Protected Veteran Employer
Posting Detail Information
Open Until Filled
Review of Applications Begin Date