California State University

Job no: 518415

Work type: Staff

Location: San José

Categories: Unit 4 – APC – Academic Professionals of California, Probationary, Full Time, Student Services

Job Summary
Reporting to the Vice Provost for Undergraduate Education and receiving work lead direction from the Academic Preparation Programs Manager, the Academic Preparation Initiatives Specialist is responsible for developing and carrying out student-facing program components of the CSU Early Assessment Program (EAP) and other college transition programs housed in Academic Preparation Programs/Undergraduate Education. Responsibilities include communicating CSU academic readiness standards to high school students and staff in the SJSU service area through presentations, tabling, newsletters, and other outreach methods; distributing academic readiness materials to local high schools; creating and maintaining content for the SJSU EAP website; and developing innovative approaches to engaging high school students and staff in college readiness conversations. In addition, the incumbent is responsible for assisting in the identification and analysis of course-taking patterns and academic preparation trends in our service area high schools, as well as first-year educational outcomes of service area students who attend SJSU. The incumbent will also take a lead role in organizing events sponsored by Academic Preparation Programs (for example, statewide EAP meetings hosted by SJSU) and developing college readiness and transition programs as funding becomes available through the CSUCO or other sources. This position requires regular collaboration with both internal and external offices and programs that oversee aspects of the high school to college transition—for example, Student Outreach & Recruitment, New Student & Family Programs, Student Success Centers, the Testing Office, Cal-SOAP, etc.

Key Responsibilities

Develop and plan robust and data-driven student outreach plan
Create or order outreach materials to be used in the events
Create and maintain effective working relationships with partners from local high schools and districts (district superintendents and assistant superintendents, curriculum coordinators, testing coordinators, school principals and assistant principals, counselors, mathematics and English department chairs, and teachers).
In collaboration with the APP Manager, plan and oversee academic preparation and college transition programs as CSU or SJSU mandates arise or as funding becomes available from the CSUCO or other sources
Maintain records of outreach and communication and other academic preparation initiatives for reporting purposes
Assist in the identification and analysis of course-taking patterns and academic preparation trends in service area high schools, as well as first-year educational outcomes of service area students who attend SJSU

Knowledge, Skills & Abilities

Excellent oral and written communication skills, including knowledge of English grammar, business writing, punctuation, and spelling
Ability to obtain a valid California Driver’s License
Knowledge of academic standards in secondary education, including the UC/CSU a-g eligibility requirements and the Common Core State Standards
Knowledge of software applications such as word processing, presentation, and spreadsheet programs and database management
Excellent interpersonal, outreach, customer service and public relations skills
Ability to advise students individually or in groups on routine matters, and general knowledge of principles of individual and group behavior

Required Qualifications

Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related
Three years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling

A valid driver’s license is required for this position. Out of state candidates selected for the position must obtain a State of California driver’s license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations.
Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses.

Preferred Qualifications

Two years of professional experience as a high school or college counselor or advisor

Classification: Student Services Professional III Anticipated Hiring Range: $4,891/month – $5,167/month CSU Salary Range: $4,691/month – $6,683/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure
Click to complete the SJSU Online Employment Application and attach the following documents:

Letter of Interest

All applicants must apply within the specified application period: August 29, 2022 through September 14, 2022. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information
University Personnel [email protected] 408-924-2252

CSU Vaccination Policy
The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at and questions may be sent to [email protected].

Additional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university’s third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at [email protected].
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at [email protected].

Equal Employment Statement
San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: August 29, 2022 (9:00 AM) Pacific Daylight Time Applications close:

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