California State University

Position Summary
The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU’s staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling & Psychological Services; Cultural and Identity Centers; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; and programming related to Inclusive Excellence.
Division of Student Affairs and Campus Diversity
The Division facilitates the academic and career success, personal growth, and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through:

Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU and recruiting students who are representative of the rich diversity of the region and the world.
Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds.
Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences.
Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces
Cultivating relationships with the local community that advance the well-being of diverse individuals and communities.

The Administrative Support Coordinator II performs administrative duties in support of Career Services. This position provides a wide range of budgetary, programmatic, and administrative support to the Career Services Executive Director and or the Associate Directors. The position supports the front desk, development of budgets, student payroll and training, writing of correspondence with vendors and manages fiscal operations, accounts payable and procurement. In coordination with the front desk staff, organizes and schedules with meetings with campus partners, alumni, employers and community members.

The incumbent must be able to work with general day-to-day direction, possess analytical and budgetary skills, be able to establish work priorities that will assure completion of projects in a timely fashion and work will require interaction with other staff within the program as well as the campus and community, and so requires superior oral and written communication skills. On occasion, weekend and evening work may be necessary.
Provides logistical and organizational support for professional learning events and activities through creating and coordinating registrations, organizing materials and handouts, managing event calendars and processing paperwork for event expenditures.
Functions as the primary financial and budgetary resource through the production of financial reports, the coordination of department payroll activities, the coordination of department travel approval and reimbursement processes, the management of university accounts payable, procurement acquisition and the management of budgets for paperwork with SDSU Foundation.

Full-time, temporary position expected to end on or before 6/30/2023 with the possibility of reappointment. This position is designated non-exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday-Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience
To enter this classification, an employee must have a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures; a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Position also requires a knowledge of business mathematics beyond basic arithmetic and the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

Strong customer service and interpersonal communication skills.
Ability to apply common sense, tact, and discretion in any contacts made on behalf of the AVP, and the University.
High comfort level working with people of various ages, ethnicities, abilities, etc.
Ability to handle multiple tasks simultaneously and work independently with priority of assignments changing frequently and often determined by others.
Ability to work well with others in a fast-paced and high-pressure environment.
Ability to maintain a calm, courteous and professional demeanor at all times, especially in dealing with difficult personalities and situations.
Ability to prioritize and work independently, display attentiveness, a well-groomed appearance, initiative, respect for confidentiality and discretion, a positive attitude and dependability.

Specialized Skills
Knowledge of the following software programs and university processes is required:

Oracle & Adaptive business software and university financial reporting policies
PeopleSoft and campus HR procedures

Must also have experience or has demonstrated commitment to serving underrepresented populations.

Compensation and Benefits
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Starting salary upon appointment is not expected to exceed $3,550 per month.
San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.
CSU Classification Salary Range: $3,440 – $5,639 per month.

SDSU Vaccine Policy
In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.
The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU’s COVID-19 testing program.

Supplemental Information
Initial review of the required application materials, including cover letters and resumes, will begin on August 24, 2022. To receive full consideration, apply by August 23, 2022. The position will remain open until filled.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person’s identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is an equal opportunity employer and does not discriminate against persons based on race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
Applicants with disabilities and applicants who require assistance completing an application may contact Taylor Jaress at [email protected].