Creative Artists Agency (CAA)

Job Description

WHO WE ARE
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

THE ROLE We are seeking a dynamic, organized, self-starter to join our team in a newly created role as a Floater in the mailroom of the Los Angeles office. In this role, an individual would provide administrative coverage for executives during absences of their administrative assistants. When not required to provide administrative coverage, other projects will be assigned within the mailroom.

RESPONSIBILITIES

Administrative support, including heavy scheduling/calendar maintenance, serving as primary gatekeeper by providing structure surrounding access to the Executives’ calendar. Maintain an awareness of Executives’ obligations, in order to proactively assist and/or anticipate needs.

Prepare and submit expense reports (via Concur) and invoices, coordinate travel, manage call logs, messages, and communication with internal clients/external partners, ensuring Executive responds in a timely manner.

Complete department projects as assigned.

QUALIFICATIONS

1+ years of administrative support experience in a professional environment. Background in Entertainment/ Media preferred.

Exceptional interpersonal, verbal, and written communication skills, while understanding the importance of maintaining a high level of discretion and confidentiality, strong follow-through, and attention to detail.

Demonstrated ability to be agile and excel in ambiguous situations

Strong command of the Microsoft Office suite and in particular Word, Excel & PowerPoint. Adept at quickly learning new processes and technology (i.e. Concur/Workday).

Ability to work well under pressure, meet tight deadlines, manage multiple projects/competing priorities, and maintain a sharp focus in a fast-paced corporate environment.

BS/ BA Degree preferred.

Please provide complete and legible information. An incomplete application may affect your consideration for employment. Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally -recognized protected basis under federal, state or local laws, regulations or ordinances. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

CAA maintains a fully-vaccinated environment, for the safety and health of employees and guests, to the extent allowed by local law. Where permitted, all CAA employees will be required to be fully vaccinated against COVID-19 (including any waiting periods) and provide approved documentation when: 1) working in or visiting any CAA office; 2) attending any CAA company events, whether in the office or not; or 3) meeting with clients at any location. CAA also expects that all employees will take responsibility for maintaining optimal vaccine levels; for instance, this may include receiving boosters for which they are eligible. If you are unable to get a vaccine due to a medical condition, disability, or a religious belief, CAA will consider your accommodation request. The Company’s policies in this regard may be updated from time to time, as pandemic/endemic conditions and local laws evolve.