Gafcon, Inc.

Project Coordinator
Location: San Diego, CA

Non-Exempt, Full-time

We Deliver Complex Projects That Power Vibrant Communities

Gafcon, Inc. provides comprehensive services in construction, program and project management, as well as construction and technology consulting support.

Never losing sight of an owners objectives and perspective, Gafcon anticipates challenge, delivering with certainty while making the complex simple. We take command of multilayered projects by applying decades of specialized experience. Gafcon is confident in our project management teams and our deliberate approach, and we are committed to the communities in which we live and work.

Find out more information about Gafcon at www.gafcon.com.

We are looking for an experienced and talented
Project Coordinator to join the Gafcon team.

SUMMARY: The person in this position is responsible for coordinating duties in electronic document management; Office management including supply ordering, office maintenance, conference room scheduling; and integrated use of SharePoint and Unifier to track and monitor purchase orders and payments, prepare bid documents, track RFIs, submittals, transmittals, meeting minutes, daily reports, etc. Scan, file, update, upload and maintain related files and records (daily reports, change orders, payment requisitions, and other project related documentation) according to Gafcon standards

ESSENTIAL ACCOUNTABILITIES:

The ideal Gafcon
Project Coordinator
will have had some experience in the design and construction of educational facilities. The following are intended to be examples of the accountabilities for which the person in this position is responsible. This position description is not intended to be complete or all-inclusive and does not preclude management from assigning other or related functions if such functions are a logical assignment for the position.

Initiate project agreements and change management process within Unifier; review vendor invoices and all other supporting project documents for consistency and accuracy;

Project documentation (submittals, transmittals, RFIs, change management, payment requisitions, meeting minutes, schedules, etc.) will be processed through Unifier. Process all project documentation, primarily the receipt and distribution of submittals, RFI’s. Receive and process submittals in a timely manner. Coordinate submittal sample and/or shop drawing deliveries to architect. Monitor submittal and RFI review cycle and due dates to ensure integrity of the submittal log. Manage submittal and RFI log;

Scan, file, upload, maintain and distribute all project documents;

Monitor SharePoint project site; client and internal project calendars; workspaces for meeting minutes and document libraries; naming convention standardization

Interpret and maintain GCCCD’s policies and procedures, and standard practices and methods pertaining to project documentation;

Prepare correspondence, memos and reports; and communicate by telephone, fax machine, electronic mail and other media;

Initiate, review and follow-up on Purchase Orders (PO) for various vendors and/or suppliers;

Generate Bid Documents (including Legal Advertising, Addenda, Bid analysis, etc.);

Attend pre-bid conferences, job walks, bid openings, pre-construction and construction meetings;.

Prepare and edit meeting minutes;

Ensure adherence to project deadlines;

Track project changes and produce updates to Team; and

Compile summary updates.

QUALIFICATIONS:

Must possess a working knowledge of MS Office, including Excel, Outlook and Word;

Must possess internet skills to conduct research and navigate efficiently – necessary to work with SharePoint and Unifier;

Consistently demonstrates a strong customer service orientation;

Strong verbal and written communication skills, as well as excellent interpersonal skills;

Follows through on tasks to completion and asks questions when necessary;

Must be detail-oriented, organized and self motivated; • Is able to efficiently and effectively handle multiple and shifting priorities while meeting deadlines;

Ability to develop strong working relationships with construction team, contractors and consultants;

Ability to work effectively in a team-based, fast-paced environment;

Must be able to provide individual transportation to/from various job sites; some travel is necessary;

Four year degree or equivalent for on the job experience.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel. Must be able to use a computer keyboard and calculator. The ability to occasionally lift and/or move up to 10 pounds, generally at waist level or below. Must be able to do desk work which includes computer work and/or filing for extended periods of time. Specific vision abilities required by this job include close vision, distance vision and color vision and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works in a typical office environment and is occasionally exposed to moving mechanical office machines. The noise level in the work environment is usually moderate. Some travel to job sites and other offices is required. Must be able to travel and work extended schedule as needed.

Gafcon is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race or ethnicity, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Gafcon at
(530) 368-0099 and let us know the nature of your request and your contact information.