Golden Bear Therapy Partners

Two Trees Physical Therapy & Wellness, a member of the Therapy Partners Group family of brands has been the premier provider for outpatient orthopedics serving Ventura County and surrounding communities for over 15 years. We are known for providing the highest quality individualized care for our patients and our team of highly skilled physical therapists who are passionate about helping patients achieve their goals.

Currently, we are in search of a full time Patient Care Coordinator for our Santa Paula location. Responsibilities:


Greets warmly and maintains a friendly, welcoming relationship with all patients and clients, including among others, physicians and physician office staff

Clearly communicates with all staff, including clinical and corporate employees, in a friendly and courteous manner

Responsible for answering phones and greeting patients with the utmost professionalism and care

Schedules new patients and collects all necessary information in order to verify insurance with carrier

Accurately and completely enters patient information and demographics into computer system

Submits patient insurance information in a timely fashion to ensure benefits are verified before the patient’s initial evaluation

Provides patients with an explanation of their benefits and thoroughly answers all questions

Calls and confirms new patient appointments

Collects co-pays/deductibles and payments prior to patient being seen by provider per established policies and procedures. Inform patient of any outstanding balance and issues receipt when monies are collected

Works closely with Billing Department, Physical Therapists and Aide staff to assure smooth patient flow

Follow up on “no show” patients on a daily basis

Treatment authorization and/or continued treatment Rx follow up

Maintains patient confidence and protects operations by keeping information confidential

Maintains schedule targets by reporting percentages of arrivals, cancelations, and rescheduled appointments to Regional Administration Manager

Maintains physical therapy supplies inventory by checking stock to determine inventory level; anticipating needed supplies and communicating to person in charge or ordering

Participates in and adheres to, as required, the HIPAA Policies and Procedures of Therapy Partners Group


Knowledge, Skills and Abilities

Thorough knowledge of Microsoft Office

Possess strong customer service skills

Ability to maintain confidential documents

Must be organized and able to manage multiple priorities

Ability to communicate complex information in a well thought-out easily understood manner, both orally and in writing in a variety of settings and styles

Ability to communicate in an honest, direct and professional manner, relating well to others to build rapport and effective relationships.

Ability to demonstrate active listening by asking clarifying questions, identify and share relevant information and solicit feedback from others and give and receives feedback objectively.

Must be able to identify and problem solve

Possess strong team player attributes

Education and Experience

: High School diploma or equivalent

: 1-2 years prior experience in customer service and administration preferred; medical or PT front office experience required.

Physical Requirements and Working Conditions: Requires prolonged sitting, some walking, bending, stooping, reaching and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, mouse, photocopier, telephone, calculator and other equipment. Requires normal range of hearing and eyesight to record, prepare and present reports.

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