Hayward Area Recreation & Park District

Are you interested in pursuing a new opportunity and a career in public service?
The Hayward Area Recreation and Park District is currently recruiting for an Accounting Technician to perform a variety of technical and accounting support duties. The Accounting Technician works as part of the finance team to provide excellent internal customer service within a collaborative environment. This is an excellent opportunity to obtain experience in multiple aspects of finance at a local level.
The filing deadline for this position is September 25, 2022.

This recruitment will establish an employment list to fill current and future vacancies. The employment list will remain in effect for twelve months.

Under general supervision, performs a variety of technical and accounting support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, payroll, and/or grants; and performs related duties as assigned.

This is a journey level classification. Positions at this level perform the full range of duties as assigned. Employees in this class are distinguished from the Accountant in that the Accountant performs the most difficult and responsible types of duties assigned to classes within this series including the performance of lead functions over lower level staff.

NOTE: The list of duties and functions, as outlined herein, is intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Payroll: Prepares semi-monthly and monthly payroll for processing; audits electronic timecards and reviews personnel change forms for completeness and accuracy, budget coding, compliance with MOU’s, policies, and procedures; maintains employee payroll records; W-2 reporting, updates tax withholdings, exemptions, payroll deductions, disability payment integration, leave accruals, and direct deposit instructions; complies with Federal, State, and court-ordered garnishments, reconciles and transmits withholdings to benefit providers and initiates payment; calculates FLSA overtime and retroactive payments and adjustments to ensure accurate compensation; provides documentation for State unemployment audits; prepares complex calculations and reports in response to internal and external requests for payroll information; assists employees and supervisors with timecards to promote accuracy and compliance with MOU’s; secures confidential employee information; communicates timecard due dates and reminders and other payroll related information to employees.
Accounts Payable: Audits purchase card requisitions, expense reports, purchase order requisitions, and petty cash replenishment requests; reviews, evaluates, and processes invoices for payments to vendors, Federal, State, and other jurisdictions; reviews descriptions, confirms coding to chart of accounts and purchase order, reviews for appropriate approvals and supporting documentation, compliance with District policies and procedures; audits, calculates, and reconciles sales use taxes in accordance with State guidelines; disburses checks to vendors; researches and resolves vendor and employee inquiries and issues; compiles and maintains documents for 1099 reporting; records electronic funds transfer payments and prepares journal entries.
Accounts Receivable: Reviews invoice requests for proper account coding and completeness; processes invoices for posting, printing, record keeping, and distribution; monitors and communicates with departments and customers status of outstanding invoices and maintains payment documentation; interfaces, audits, and posts Point of Sale (POS) transactions from third party reservation and recreation software into District’s financial system; prepares and processes bank deposits or cash receipts; prepares and posts approved accounts receivable batches and journal entries; reconciles bank accounts and maintains cash and investment records; researches and corrects transaction discrepancies.
Grants: Administers and maintains financial records for grant and bond projects; tracks grant expenditures and contract reporting requirements; coordinates grants-related financial data; reviews project accounts for proper coding and funding status designations; prepares journal entries for corrections; maintains schedules and detailed documentation to support requests for reimbursement from granting agencies.
Budget: Assists with the preparation, distribution, and monitoring of the annual operating and capital budgets; prepares budget performance reports; processes budget transfers; and provides accounting assistance for assessment districts.
All areas: Work is performed in accordance with established policies, procedures, or techniques; operates a personal computer and other standard office machines; interprets and applies regulations, policies, contracts, and precedents; communicates with District employees, supervisors, managers, outside vendors, and other jurisdictions; performs arithmetic calculations.
Composes routine correspondence; establishes and maintains files; researches and extracts data and other information; posts and maintains journals; processes and monitors capital asset inventory; and performs related duties as assigned.

A combination of training and experience which demonstrates that a person has obtained the required knowledge and is able to perform the required work (with reasonable accommodation, if needed). A person with the following combined training and experience would typically qualify to compete in a selection process:

Equivalent to the completion of the twelfth grade,

Completion of 30 semester units of college level business courses,

Experience: Two years of experience in financial record-keeping and accounting. Substitution: A Bachelor’s degree from an accredited college or university with major course work in a related field may be substituted for one year of the required experience.

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

Governmental accounting principles and practices;
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

Work independently and exercise sound judgment;
Make accurate arithmetic calculations;
Research, evaluate, and interpret policies, regulatory guidelines, and precedents;
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications;
Communicate clearly and concisely, both orally and in writing;
Establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers.

NOTE: Essentially all the employee’s working hours are spent in an office. Most work assignments involve a high degree of concentration. There may be some light to moderate physical work in the handling of supplies, files, computer equipment, etc.

Physical requirements include the following:

Ability to sit for long periods of time, stoop, kneel, crouch, reach, finger, grasp, write, and perform repetitive motions.
Exerts up to 20 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects with the human body.
Hearing and speaking ability sufficient to carry on a conversation with another individual (or groups of individuals) in person and over the telephone.
Visual ability sufficient to read and produce printed material and information displayed on a computer screen.

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