Intelligent Office San Diego

Administrative Assistant/Receptionist Job description – Intelligent Office Assistant
Intelligent Office is growing and looking for a new team member. We help small businesses succeed in an ever-changing economy. This is a Full time position (40 per week).
A positive attitude, adaptability to changing client needs, computer skills and being a quick learner is a must. Interest/Experience in sales/client development preferred.
*Responsibilities Include

Operates multi-line phone system answer and support calls for multiple companies/clients.
Schedules appointments in calendars for multiple clients
Pleasantly greets persons entering the organization and directs them as needed
Collects, sorts and distributes mail for multiple clients
Manages incoming faxes and distributes based on procedures
Provides administrative support to employees and clients
Responsible for cleanliness of personal work area, kitchenette, mailroom, and conference rooms

Required Skills and Experience

High school diploma required
Very Punctual, dependable and reliable team player
Ability to multi-task with minimal supervision
Excellent verbal and written communication skills in English
Professional personal presentation and cheerful attitude
Positive customer service orientation
Intermediate computer skills
Maintains a mature, polished, pleasant and professional presence and disposition at all times
Knowledge of computers, relevant software applications and general office equipment
Knowledge of customer service principles and practices
Cheerful and excellent phone answering skills
Computer skills: Microsoft Office – Excel, Word, Power Point; Outlook; Internet Research


Prior Front desk/receptionist experience a plus
Multi-line phone system knowledge a plus
Customer service experience
Prior Administrative assistant experience a plus
A second language a plus (Spanish)

‘Work Remotely No
Job Type: Full-time
Pay: $16.50 – $18.00 per hour

401(k) matching
Flexible schedule
Paid time off
Parental leave
Professional development assistance


8 hour shift
Monday to Friday

Supplemental pay types:

Commission pay

COVID-19 considerations:All customers, vendors and staff are required to follow COVID-19 protocol.

Customer service: 1 year (Required)

Work Location: One location

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