We are currently seeking talented Office Assistant with computer skills for Law firm in San Jose and/or Santa Cruz. Please refer to the responsibilities and qualifications below:
Responsibilities:
Draft correspondences and other formal documents
Plan and schedule appointments and meetings
Greet and assist onsite guests
Answer inbound telephone calls
Develop and implement organized filing systems
Perform general office tasks
Qualifications:
Proficiency in MS Office: Excel, Word, and Outlook
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills
_Office Administration __ _ * Uses computer word processing, spreadsheets and database software to prepare reports, memos and other documents.* Sorts incoming mail, faxes and courier deliveries for distribution.* Prepares and sends outgoing mail, faxes and courier parcels (UPS, USPS).* Picks-up mail at the local post office daily before Noon.* Drops-off any outgoing mail at day’s end.* Forwards incoming general e-mails to the appropriate staff member.* Forwards voice mail messages from the general mailbox to the appropriate staff member.* Purchases, receives and stores office supplies ensuring that basic supplies are always available.* Troubleshoots printers and copiers for paper jams, ink replenishment, etc.* Assists with organizing, filing, copying, scanning and shredding.* Maintains general office tidiness.* Assists with planning and scheduling meetings.* Runs errands and performs miscellaneous job-related duties as assigned.* Updates and ensures the accuracy of company’s employee phone list, customer list and location address for all operations.* Provide secretarial and administrative support to management and other staff.
Job Types: Full-time, Part-time
Pay: $16.00 – $18.00 per hour
Benefits:
401(k)
Health insurance
Paid time off
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to commute/relocate:
San Jose, CA 95118: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
Do you reside in Santa Cruz or San Jose?
Work Location: One location
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