CONTRACT ADMINISTRATION AND PRIVACY MANAGER
North Los Angeles County Regional Center “NLACRC” is a private, non-profit agency that is contracted with the State of California, Department of Developmental Services, to provide services to individuals with intellectual and developmental disabilities. NLACRC is one of the largest regional centers in California and has proudly served the San Fernando Valley, Santa Clarita Valley, and Antelope Valley since 1974. We serve individuals across the lifespan from infants and toddlers, school age children, transition-age youth, to adults and aging adults.
SUPERVISION: Receives supervision from the Chief Financial Officer.
THE POSITION AND JOB SUMMARY
Oversees all ongoing activities related to the development, implementation, maintenance of, and adherence to the organization’s policies and procedures covering the privacy of, and access to, consumer health information in compliance with federal and state laws and the Center’s information privacy practices. Responsible for negotiating and managing contracts made with third-party vendors.
These are examples of the types of duties that may be performed. Additional duties may be added.
Provides development guidance and assists in the identification, implementation, and maintenance of organization information privacy policies and procedures in coordination with the Center’s management and legal counsel.
Works with the Centers senior management to establish an organization-wide Privacy Oversight Committee
Serves in a leadership role for the Privacy Oversight Committee’s activities.
Performs initial and periodic information privacy risk assessments and conducts related ongoing compliance monitoring activities.
Works with legal counsel, senior management, and key departments to ensure the Center’s has and maintains appropriate privacy and confidentiality consent, authorization forms, and information notices and materials reflecting the Center’s current and legal practices and requirements.
Oversees, directs, delivers, or ensures delivery of initial and privacy training and orientation to all employees, contractors, and business associates third parties.
Initiates, facilitates and promotes activities to foster information privacy awareness within the Center and related entities.
Tracks, investigates and recommends / implements solutions to all privacy breaches.
Tracks and oversees all subpoenas seeking records from the Center
Reviews all system-related information security plans through the Center’s network to ensure alignment between security and privacy practices, and acts as a liaison to the information technology department.
Works with all the Center’s personnel involved with any aspect of release of protected health information, to ensure full coordination and cooperation under the Center’s policies and procedures and legal requirements.
Cooperates with the Department of Developmental Services, Office of Civil Rights, and other legal entities on any compliance review or investigations.
Works with senior management and key departments to analyze and solidify an overall contract administration strategy and policy.
Works with CFO and legal to ensure contracts are consistent with the Center’s contracting policies.
Serve as a liaison between internal and external parties during contract development and negotiation stages and executes outcomes from contract negotiations into contractual language.
Negotiate contract terms, conditions, and pricing, and ensure that contracts are accurately executed and satisfied.
Follow up to ensure contractual payments are consistent with contract terms and are made in accordance with the contract terms.
Resolve any contract conflicts.
Prepare contracts for approval by the Board of Trustees.
Any combination equivalent to or likely to provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
A Bachelor’s degree in Business Administration or a related field and a minimum of 5 years of increasingly responsible professional experience (after graduation) in a related setting (a Master’s degree in a related field may be substituted for 3 years of experience).
A Juris Doctorate from an accredited law school and a minimum of 2 years of increasingly responsible professional experience (after graduation) in a closely related human services setting
Skills and Abilities
Knowledge of California developmental services system, Regional Center internal operations (particularly in the area of eligibility), administrative principles and practices, management and supervisory principles and practices.
Knowledge of the HITECH Act and HIPPA.
Research skills, critical review and conflict mediation
Decision making in the administration of program and/or service standards.
Interpretation of complex governmental (and other) regulator information
Strong oral and written communication skills
Employee training experience
Reliable transportation, valid CDL and acceptable driving record (or acceptable substitute) required.
NLACRC Offers an Excellent Benefits Package:
We offer employees a variety of health and dental plans.
Health Insurance – NLACRC pays the full cost of coverage for certain Medical plans for employee only. We also provide a generous contribution to additional plans that the employee may select for employee only or employee and dependents costs.
Dental Insurance – NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents. We also offer a Dental PPO plan with a low employee monthly contribution for employees and eligible dependents
Pre-Tax Flexible Spending Account for eligible health care expenses
Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses
No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees
No cost Vision plan for employees and eligible dependents
Retirement plan – NLACRC is a member of CalPERS which is a defined benefit plan that provides a monthly retirement allowance for eligible employees
NLACRC offers two (2) deferred compensation plans – 457 and 403(b)
Participate in the Public Service Loan Forgiveness program
Paid Time Off – Eligible for 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness and sabbatical time
Holidays – NLACRC offers 13 paid holidays throughout the year
Most positions are offered a hybrid – remote option
Professional Development Opportunities & Growth
NLACRC values the professional development of staff! Many Consumer Services Supervisors gain experience and enter into Manger or Director positions.
Diversity, Equity, and Inclusion
At NLACRC, we value and celebrate diversity! In September 2021, NLACRC launched an initiative to enhance and strengthen our commitment to diversity and belonging.
Covid-19 Job Requirements
Upon job offer acceptance, candidates will be required to show proof of COVID-19 vaccination. A reasonable accommodation may be requested for an exemption from the COVID-19 vaccination requirement.
This position is exempt. Please note that this position is subject to a temporary “add on” enhancement of 9.85% for qualified compensation. For more information, please contact Human Resources.
NLACRC is an equal opportunity employer. Further, NLACRC will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.