Pacific Clinics

Starting Rate: $22.19 per hour
Who We Serve:
Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families. Our diverse staff provides culturally and linguistically relevant services in over 22 languages to our region’s culturally and ethnically diverse populations. We provide services in 18 counties across California.
Who We Are:
Pacific Clinics is California’s largest community-based nonprofit provider of behavioral and mental health services and supports. Its team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally-responsive, trauma-informed, research-based services for individuals and families from birth to older adults. The agency offers services in 18 counties including Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura.
What We Offer:

Competitive salaries
Great benefits
Great learning opportunities
Great supervision
Supportive, friendly work environment
An established, reputable, stable company

POSITION SUMMARY:
The Medical Administrative provides administrative support for both the Medical Director and Director of Nursing. Coordinates and develops schedules on a daily or weekly basis to meet Psychiatrist (MD) and Nurse Practitioner (NP) staffing needs for all Pacific Clinics programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

Maintains monthly MD and NP Schedule for all programs.

Addresses and Coordinates all Program Directors Requests for an increase or decrease in MD and NP hours, adjusting as necessary.
Communicates with MDs and NPs to obtain planned time off.
Schedules Coverage for planned time off and leave of absences (LOAs).
Approves NP time sheets in collaboration with the Director of Nursing.
Liaison to Locum Tenens and Temp agencies as needed for meeting MD needs.
Coordinates with Contracts Department as needed to fulfill MD requirements.
Schedules interviews and appointments for Medical Director and Director of Nursing

Disseminates information to department heads/managers as necessary regarding changes, and policy and procedures updates.
Provides administrative support to Medical Director and Director of Nursing.
Performs day-to-day administrative functions and general office duties including but not limited to typing general correspondences, memos, charts, tables, graphs, business plans, and related forms and/or documents. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Creates, maintains and prepares reports, contracts, proposals and other documentation for Medical Director, Director of Nursing and department(s)/program(s) as assigned.
Attends, records and prepares agendas/minutes for assigned department(s)/program(s) meetings. Makes arrangements and/or prepares necessary materials for meetings.
Maintains proper filing of records and information as needed, including maintaining master files for all forms, policies and procedures and insure the confidentially of all documentation.
Answers calls for Medical Director and Director of Nursing, takes messages or fields/answers all routine and non-routine questions.
Orders and maintains department supplies and arranges for equipment maintenance. Tracks expenditures for department supplies.
Coordinates and compile calendar for Medical Director and Director of Nursing.
Provides backup and assists other departments with projects as directed.
Communicates effectively and promotes favorable interaction with managers, co-workers and others.

EDUCATION and/or EXPERIENCE/POSITION REQUIREMENTS:

High School degree with a minimum of two (2) years of experience in a medical administrative capacity with an emphasis on scheduling practitioner coverage for multiple sites.
Two (2) years of experience with medical record software, preferably Welligent.
Ability to compose correspondence and reports using correct form and grammar.
Excellent computer skills and demonstrated ability to work in Office 360.
Highly proficient in Word and Excel skills. Typing minimum 55wpm.
Excellent organizational and time management skills with the ability to work with a high level of productivity and accuracy/attention to detail and to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Excellent written and oral communication skills.
Must possess a valid California driver’s license and maintain an insurable driving record under the Clinics’ liability policy.

PHYSICAL DEMANDS:
While performing the duties of this job the employee is frequently required to stand or sit. The employee is required to use hands to produce records and/or documentation in manual or electronic format. The employee must regularly lift and/or move up to 5 pounds and occasionally move or lift up to 10 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
WORK ENVIRONMENT:
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate. Community outreach is also required.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
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We comply with Assembly Bill AB1933, candidates are required to show proof of full vaccination (including Booster) to begin work. Candidates who are partially vaccinated, cannot begin work until they are fully vaccinated and waited fourteen days post second vaccine. Requests for Medical and Religious exemptions may be submitted post offer for consideration.

Unvaccinated May Not begin work until:

Receive one Johnson & Johnson or two Pfizer or Moderna and waited 14 days past the last vaccine.
Pfizer second dose – taken after 21 days = can start after 35 days from 1st dose
Moderna second dose – taken after 28 days after first dose = can start work after 42 days from 1st dose

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the Los Angeles Fair Chance Initiative for Hiring.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.