Rancho Cielo

The Executive Assistant reports to the CEO and is solely responsible to support the CEO in all his/her activities and initiatives. The Executive Assistant plays a key role in the overall functionality of Rancho Cielo, the ability to deliver on its mission, and run smoothly as an organization.

Receives supervision from Rancho Cielo’s CEO.

EXAMPLES OF ESSENTIAL DUTIES – Duties may include, but are not limited to, the following:

Reads and responds as needed to CEO’s emails, maintaining strict confidentiality.
Maintains the CEO’s calendar, schedules meetings, and coordinates events for the CEO.
Makes phone calls, writes emails or letters on behalf of CEO to donors, board members, elected officials, and community members.
Acts as liaison between the CEO and the Board of Directors.

Collaborates with CEO to ensure effective communication with Rancho Cielo staff
Coordinates and attends Board Meetings. takes minutes, creates draft agendas, creates, and distributes Board packets in advance of meetings.
Proofreads materials for the CEO to be seen by the public.
Manages and tracks CEO’s expense account.
Helps the CEO manage timelines and due dates.

Anticipates the CEO’s administrative needs.
Assists CEO to achieve effective organizational management.


Typing proficiency

Attention to detail
Organizational skills
Microsoft Suite

Ability to:

Coordinate the work of team members.
Maintain positive relationships with diverse personalities.
Maintain a safe and productive work environment.
Multi-task and juggle multiple activities simultaneously

Communicate effectively, both written and verbal.
Use technology proficiently.
Create spreadsheets and presentations.

Training and experience:

Possession of an Associate Degree and minimum of 2 years experience; or
5+ years of experience: or
Bachelor of Arts

Possession of:
A valid California Driver’s license
Physical Demands: physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. Employee frequently is required to stand. Employee is frequently required to walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch.

Work environment: work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Noise level in the work environment is usually moderate.
The work environment is primarily in an office but walking around the Ranch on uneven surfaces is also required.
Attend meetings and events as needed off-site.

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