Stanford University

This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.

About Us Stanford has taken the historic step of creating the Doerr School of Sustainability, the first new school at the university in more than 70 years, with a unifying goal of creating a future in which humans and nature thrive together in concert and in perpetuity. The Stanford School of Earth, Energy & Environmental Sciences (Stanford Earth) will become part of the new school as will the Woods Institute for the Environment, the Precourt Institute for Energy, the Hopkins Marine Station and new units – the Accelerator and the Institute for Sustainable Societies.

For more information on the new school please click here.

Reporting to the Dean, the Chief of Staff will provide strategic management of operational and administrative functions for the Dean’s Office. The Chief of Staff is a key member of the leadership team and serves as a liaison with other University counterparts. The Chief of Staff supervises the executive support staff to the Dean.

The overarching goals for the Chief of Staff are to enable strategic focus for the Dean, to align the Dean’s Office agenda with stakeholder leadership around the school’s priorities, and to ensure that the Dean’s objectives are understood, supported, and advanced. The ideal candidate will have academic/program management experience, with exemplary executive-level advising and interdepartmental collaboration.

Your Responsibilities may include:

Serve as a key advisor to the Dean and the Cabinet and participate in all key meetings with leadership and administrators and external partners.
Lead and orchestrate special projects and initiatives, contribute to the strategic content, and oversee the analysis and decision making where appropriate.
Prepare the Dean for all meetings and speaking engagements. Coordinate requisite support resources. Capture follow-up items for response and/or closure.
Supports the Dean’s workload and prioritization of time by managing the information flow, resolving issues, providing analysis and advice on key issues.
Establish efficient processes for timely and efficient flow of information to and from the Dean’s Office with internal and external stakeholders.
Plan and manage standing leadership meetings and/or committees.
Partner with senior leaders and stakeholder groups, providing counsel to advance key initiatives.
Represent the Dean in a variety of forums and respond to ad-hoc requests of the Dean’s Office. Act as the Dean’s representative internally and externally as requested and appropriate.

* – The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this position, you will need: MINIMUM REQUIREMENTS: Education & Experience: Bachelor’s degree and ten years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated leadership skills and ability to influence and motivate constituencies which could span multiple organizational boundaries.
Superior written and oral communication skills with exceptional attention to detail.
Ability to manage confidential tasks or situations requiring sensitivity and discretion.
Knowledge and the ability to apply sound supervisory practices and superior organizational skills.
Proven ability to be resilient and adaptable in the face of changing priorities.
Advanced analytical and problem-solving skills
Strong negotiation and effective interpersonal skills.
Advanced expertise in business and management computer applications and databases.
Ability to multi-task and manage deadlines.
Strong project planning and management skills.
Experience in or knowledge of business process improvement methodology.
Ability to act independently and as part of a team.
Demonstrated ability to make sound business decisions using good business judgment and innovative and creative problem-solving.
Demonstrated ability to manage financial, organizational and staff resources.
Excellent interpersonal and relationship building skills with the ability to cultivate professional and business partnerships.

In addition, our preferred requirements include:

Master’s degree, or the equivalent in education and work experience
Broad working knowledge of Stanford, including academic and external affairs,
Entrepreneurial mindset with ability to transform concepts into actual designs and plans.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

How to Apply We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, you MUST submit a cover letter and résumé along with your online application.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

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