The County of Santa Clara – County Executive


Under minimal supervision, in the County Executive’s Office of Countywide Contracting Management (OCCM); to conduct professional level research and analysis on Countywide contracting policies and procedures, to provide oversight and insure consistency in contracts executed and monitored by County agencies/departments, to provide oversight on implementation of and training on Countywide contracting policies and procedures, and to provide administrative support to the County Procurement Steering Committee. COVID-19 risk level: Low risk

Typical Tasks

Conducts research and analysis, compiles data and provides recommendations on policies and procedures related to Countywide Contracting;
Prepares a variety of written and oral reports, staff memorandum, legislative files, draft ordinances, contract terms and conditions, and contracting policies and procedures;
Implements Board of Supervisor directives on socio-economic policies related to contracting;
Reviews and monitors contracts executed by agencies and/or departments for compliance to County policies, procedures and practices;
Analyzes and evaluates agency/department requests for exception to the procurement process and other proposals for immediate and long-term policy and fiscal impacts;
Reviews, evaluates and monitors agency/departmental legislative files related to contracting for accuracy, completeness, and fiscal/policy implications; provides recommendations to the Agenda Review Committee;
Reviews, evaluates and monitors agency/department reports to the Board of Supervisors and/or Board policy committees related to contracting for accuracy, completeness and fiscal/ policy implications;
Compiles and monitors vendor data for compliance with County contracting policies;
Designs, tests and executes new contracting procedures;
Identifies stakeholders and solicits input regarding contracting issues; organizes and conducts meetings with a variety of stakeholders;
Creates and makes presentations the Board of Supervisors, Board committees and County staff on Countywide contracting issues and materials;
Keeps abreast of and evaluates Federal, State and local legislative and regulatory proposals related to public contracting for impact to Countywide contracting;
Responds to a variety of information requests from both inside and outside the County;
Utilizes a variety of information applications and databases; may research and recommend appropriate technology solutions and tools; may manage website contents;
May act as a project leader for a specific assignment which may include supervision of professional and support staff and coordination with other County staff and outside consultants;
May serve as monitor for contracts executed by the County Executive’s Office;
May be assigned as a Disaster Service Worker, as required;
Performs other related duties, as assigned.

Employment Standards

Sufficient education and experience which demonstrates the ability to perform the above tasks and the attainment of the following knowledge and abilities: Training and Experience Note: The knowledge and abilities required to perform this function are acquired through possession of a Bachelor’s Degree in Accounting, Business Administration, Business Management, Economics, Finance, Public Administration, Statistics or a related field;
Four (4) years of increasingly responsible, professional level management analysis experience.
A Master’s Degree in Accounting, Business Administration, Business Management, Economics, Finance, Public Administration, Statistics or a related field may substitute for one (1) year of the required experience.
Possession of a valid California Driver’s License prior to appointment and the ability to qualify for and maintain County driver’s authorization. Knowledge of:

Principles, practices, and trends of public and business administration;
Principles and practices of management analysis and organizational design necessary to formulate administrative policies and procedures;
Principles and practices of research, data collection, and evaluation;
Effective interviewing techniques of staff at all organizational levels in the County and other public and private organizations;
Communication techniques required for effective gathering, evaluating and transmitting of information;
Relevant local, state and federal laws and regulations related to contracts, financial policy and reporting requirements;
Current computer information systems, common office applications, spreadsheets and database software;
Principles and practices of project management;
Public speaking techniques, presentation delivery, and negotiation strategy.

Ability to:

Gather, analyze and evaluate data pertaining to a variety of issues, policies and procedures related to Countywide Contracting; utilize a variety of techniques to recommend and implement effective solutions;
Learn and maintain a broad knowledge of contract administration, monitoring, evaluation, policy and procedure;
Establish cooperative relationships with those contacted in the course of work;
Work independently and under pressure, meet deadlines, adapt to varying circumstances and use sound judgement in the performance of duties;
Represent the Office of Countywide Contract Management before County officials, committees, outside organizations and stakeholders;
Manage assigned projects, including, directing, assigning and reviewing the work of project staff;
Advise County agency/departmental staff on contracting policies and procedures;
Produce and deliver well-written reports and presentations containing effective recommendations before County management, representatives of other organizations and other interested members of the community;
Utilize standard office and specialized procurement and database software and programs;
Keep abreast of relevant laws, regulations and professional practices governing public contracting;
Take initiative in determining areas of concern and executing appropriate responses;
Persuade, justify and project consequences of decisions and recommendations;
Execute and monitor contracts.

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