The John Stewart Company

Overview:

COMPANY SUMMARY:

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

SUMMARY OF THE POSITION:

Nationally‐recognized property Management Company dedicated to the development and management of market‐ rate and affordable housing throughout California is looking for an experienced Receptionist to join our team. Benefits include health, dental, life and disability insurance, 401(k), vacation, sick leave and major holidays.

The ideal candidate will appreciate the opportunity to work for a stable company that recognizes the value of each individual and their contribution to the team effort. A high degree of professionalism is required of the front desk receptionist. Must be able to multi‐task, use good judgment & decision making, be self‐motivated & well‐organized, have effective verbal & written communication skills, have the ability to handle multiple situations effectively while maintaining workflow, have strong attention to detail with excellent organizational and strong computer skills and demonstrate superior time management skills.

Responsibilities:

Greeting guests, provide customer service as needed
Answer all incoming internal/external calls and route appropriate. There is an extremely high volume of calls and it is imperative that all calls are answered/routed correctly while maintaining a professional manner at all times.
Performing a wide variety of administrative duties, copying; faxing, filing and word processing, scanning, preparing correspondence, assist with mass mailings and distribution of documents and mail
Manage all incoming faxes and distribute accordingly
Maintain a clean and professional appearance of the Corporate lobby area
Manage booking of conference rooms and assist with catering requests as needed
Coordinate Messenger service as requested
Demonstrating the ability to follow directions and contribute as a team player to the overall success of the Corporate
Maintaining excellent attendance and punctuality (absolutely a requirement)
Maintain up‐to‐date internal phone list for Corporate and Regional
Provide back‐up assistance to Administrative Assistant staff as needed for special
Other office support tasks and special projects as needed and assigned
Qualifications:

Ability to read, understand and communicate information and ideas in writing so others will easily understand
Must have a minimum of 3 years front desk experience
Must have a minimum of 2 years experience handling multi-line (10+) switchboards
Demonstrated knowledge of Microsoft Office programs: Word, Excel and Outlook
Must have at least a High School Diploma
Ability to get along with a diverse array of people in different capacities
Professional telephoneskills and demeanor
Ability to read, write and speak fluent English
Diplomatic and able to set professional boundaries and firm limits with callers
Ability to work as a team player, yet independently, with minimal supervision
Knowledge of property management desireable
Ability to provide superior service with excellent verbal and communication skills
Benefits-at-a-glance:

Benefits for Employees who work 30+ hours/week –

Medical, dental and vision care; preventative medical care paid at 100%.
Vacation leave of up to ten days per year in the first year.
Up to 72 hours of sick time per year.
Flexible Spending Accounts for Health Care and Dependent Care.
Company paid Life AD&D Long Term Disability.
Free, confidential counseling through our Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T, ClassPass, and Weight Watchers.
$50 annual Wellness Reimbursement.
Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).

Benefits for Employees who work less than 30 hours/week –

Free, confidential counseling through our Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T, ClassPass, and Weight Watchers.
$50 annual Wellness Reimbursement.
Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)

See what our employees are saying about the company here!
Equal Opportunity Employer: The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative. California Consumer Privacy Act:

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Company’s
“Notice At Collection For California Applicants” here
. Please review this Notice at your convenience.