Overview:
Two Trees Physical Therapy & Wellness, a member of the Therapy Partners Group family of brands has been the premier provider for outpatient orthopedics serving Ventura County and surrounding communities for over 15 years. We are known for providing the highest quality individualized care for our patients and our team of highly skilled physical therapists who are passionate about helping patients achieve their goals.
Currently, we are in search of a full time Patient Care Coordinator for our Santa Paula location. Responsibilities:
ESSENTIAL POSITION DUTIES
Greets warmly and maintains a friendly, welcoming relationship with all patients and clients, including among others, physicians and physician office staff
Clearly communicates with all staff, including clinical and corporate employees, in a friendly and courteous manner
Responsible for answering phones and greeting patients with the utmost professionalism and care
Schedules new patients and collects all necessary information in order to verify insurance with carrier
Accurately and completely enters patient information and demographics into computer system
Submits patient insurance information in a timely fashion to ensure benefits are verified before the patient’s initial evaluation
Provides patients with an explanation of their benefits and thoroughly answers all questions
Calls and confirms new patient appointments
Collects co-pays/deductibles and payments prior to patient being seen by provider per established policies and procedures. Inform patient of any outstanding balance and issues receipt when monies are collected
Works closely with Billing Department, Physical Therapists and Aide staff to assure smooth patient flow
Follow up on “no show” patients on a daily basis
Treatment authorization and/or continued treatment Rx follow up
Maintains patient confidence and protects operations by keeping information confidential
Maintains schedule targets by reporting percentages of arrivals, cancelations, and rescheduled appointments to Regional Administration Manager
Maintains physical therapy supplies inventory by checking stock to determine inventory level; anticipating needed supplies and communicating to person in charge or ordering
Participates in and adheres to, as required, the HIPAA Policies and Procedures of Therapy Partners Group
Qualifications:
Knowledge, Skills and Abilities
Thorough knowledge of Microsoft Office
Possess strong customer service skills
Ability to maintain confidential documents
Must be organized and able to manage multiple priorities
Ability to communicate complex information in a well thought-out easily understood manner, both orally and in writing in a variety of settings and styles
Ability to communicate in an honest, direct and professional manner, relating well to others to build rapport and effective relationships.
Ability to demonstrate active listening by asking clarifying questions, identify and share relevant information and solicit feedback from others and give and receives feedback objectively.
Must be able to identify and problem solve
Possess strong team player attributes
Education and Experience
Education
: High School diploma or equivalent
Experience
: 1-2 years prior experience in customer service and administration preferred; medical or PT front office experience required.
Physical Requirements and Working Conditions: Requires prolonged sitting, some walking, bending, stooping, reaching and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, mouse, photocopier, telephone, calculator and other equipment. Requires normal range of hearing and eyesight to record, prepare and present reports.
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