Updated: Aug 30, 2022 Location: Irvine-Campus Job Type: Department: Health Advancement
Job Opening ID: 41853
Reports To: Director of Alumni Relations
Working Title: Alumni Relations Specialist
Department: Health Advancement
Bargaining Unit: 99
Payroll Job Code: 006298
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
In 1965, the University of California, Irvine was founded with a mission to catalyze the community and enhance lives through rigorous academics, cutting-edge research, and dedicated public service. A top public university, UCI has become internationally recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. Today, UCI continues to inspire change and pioneer new ideas with the support of its generous partners, alumni and friends. Through the combined efforts of the University Advancement & Alumni relations team, the University is able to share its amazing achievements, build lasting relationships and generate support for important campus programs and initiatives. University Advancement seeks to strengthen contributions in research, education, and service; accelerate the university’s place among globally preeminent research universities; and bring together passions, skills, and creativity to further improve people’s lives.
Under the supervision of the Director of Alumni Relations, College of Health Sciences, the Alumni Relations Specialist engages in alumni engagement marketing, communication and planning, and provides administrative support and project management to the Director of Alumni Relations. The role serves alumni efforts in all four schools (The UCI Susan & Henry Samueli College of Health Sciences houses Medicine, Nursing, Pharmacy, and Public Health) and sits on a team of development officers and development coordinators that serve fundraising efforts for the schools. The incumbent is a motivated, detail orientated individual willing to partner with UCI Advancement major gift officers and staff, along with academic faculty, staff and leadership to create opportunities for alumni to support the UCI mission and student success through service, philanthropy, events, communications, and traditions. The scope of responsibilities include: support of event planning,staffing and follow up, coordination of meetings and programs, alumni/donor interactions, budgeting, metrics tracking, communication and marketing plans and strategy, social media creation management, development and graphic design of collateral material, presentations, eblasts, and newsletters. The incumbent performs coordination of complex duties and changing priorities in a fast-paced environment. Attendance at evening and weekend events are occasionally required.
$25.57 – $35.30
Two to three years’ experience in administration, events and/or marketing and communications. Ideally in a university setting, but not required.
Bachelor’s degree in related area and / or equivalent experience / training.
Written, verbal and interpersonal skills, including tact and political acumen to effectively represent the institution. Analytical and critical thinking skills. Ability to be flexible in working independently as well as collaboratively with Advancement, faculty and staff to achieve defined goals. Excellent judgment to deal with and disseminate confidential information. Applicable computer skills. Ability to comfortably use MS Office programs, donor management databases, and familiarity design and all social media platforms. Organizational skills including skill to meet prescribed deadlines, prioritize workload, work under constantly changing priorities; event planning skills.
Knowledge of basic concepts and principles of building and maintaining effective relations with a variety of alumni and other key constituencies. Basic knowledge of the institution, its mission, vision, goals, achievements, policies, and infrastructure.
Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Legal Right to work in the United States
Smoking and Tobacco Policy
Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at
(949) 824-0500 or [email protected].