University of California Merced

Hiring Range

$27.78 – $33.52/hr

Job Closing Date

Initial applicant review will begin on or around September 13th, 2022. Posting will remain open until filled.

About UC Merced

The University of California, Merced, is the newest of the University of California system’s 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration, and professional development. With bachelor’s, master’s and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable, and dynamic educators, researchers, management and staff. Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region. In Fall 2016, UC Merced broke ground on a $1.3 billion public-private partnership that is unprecedented in higher education. The Merced 2020 Project nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. In 2018, UC Merced opened the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced. To set the course of UC Merced’s evolution, in 2021 UC Merced will enact its first-ever 10-year strategic plan. This plan will guide how the values of equity and justice influence our pathway toward earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted within each campus unit. UC Merced is expected to engage in sophisticated thinking, planning, and implementation of actions that effectively diversify the professoriate and staff, improve campus climate for all campus constituency groups, and strengthen our equity, diversity, and inclusion infrastructure and capacity.

About the Job

Under the general supervision of the Senior Personnel Analyst, the Academic & Staff Personnel Specialist will support the daily operations of the School of Natural Sciences Personnel Unit. This position, in coordination with the Personnel Unit team, provides analysis, research, and project management and supports the day-to-day functions of academic, staff & student recruitment, and other actions pertaining to Personnel. The incumbent applies professional UC Academic & Staff HR concepts, organization and/or system-wide policies, and procedures to guide supervisors and managers to resolve various academic human resources issues of moderate scope and complexity.
KEY RESPONSIBILITIES

Under general supervision, provides advice and guidance on academic & staff personnel policies and procedures, including the annual coordination of the APM 25, Conflict of Commitment & Outside Activities of Faculty, Saba performance management process, and records management.
Serves as the primary point of contact to faculty and staff hiring managers in coordinating all faculty and staff recruitments. Provides support services to faculty search committees and/or department chairs. Coordinates advertising and screening of submitted materials, tracks and maintains the recruitment budget, and reports to the Personnel Director as needed. Oversee Faculty Reimbursements.
Under guidance from the supervisor, counsels faculty and other academic staff concerning work related problems, work-eligibility (visa) matters such as J-1, H-1B, and Permanent Resident processing, and benefits considerations.
Serves as the intake coordinator overseeing the SNS personnel email account.
Oversees coordination of on-boarding of faculty, staff and student employees. This includes training plans, learn at lunches, webinar series, and educational outreach programs as needed. May be assigned other duties to support the School as needed.
Oversees the school’s undergraduate student employment program implementing policies and programs, wage and salary administration, and training. Will be responsible for processing timely actions and resolving any issues pertaining to recruitment, salary increases, extensions, and separations while working closely with Payroll Services.
Oversees the school’s Reader employment program, implementing the recruitment, appointment, and separation processes.

Qualifications

EDUCATION and EXPERIENCE

Bachelor’s degree and 1 year of directly related progressively responsible experience in a related field, or five years of equivalent experience/training. (Required)

CRITICAL KNOWLEDGE AND SKILLS

Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.
Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.
Knowledge of human resources management systems and other related business software programs and systems.
Knowledge of unit academic culture and educational goals of discipline(s) served.
Analytical skills to conduct analysis and develop recommendations to Chairs / unit management.
Demonstrated organization, problem solving, and communication skills.

Background Check

Background check and fingerprinting will be required.

Policy Statement

How to Apply: An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact [email protected].
Equal Employment Opportunity: The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.
Vaccination Program Policy:
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.
Smoke and Tobacco Free Policy: The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.
E-Verify: All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
Pay, Benefits & Work Schedule: For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

Employee Referral Program

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:
Step 5 of 7 (on the application) Referrals
How did you hear about the job? (select) “other”
Additional information? (select) “other”
Specific Referral Source? (write in) first and last name of referring employee
Referring employee MUST be named on application for eligibility.