Wilshire Law Firm

Executive Assistant to the COO
As our Executive Assistant, you will have the opportunity to support our Chief Operations Officer, Rita Mims by performing high-level administrative and logistical tasks to alleviate responsibilities and ease executive workload.
Daily Tasks:

Conserve COO’s time by reading, researching, and routing correspondence.
Draft letters and documents, collect and analyze information, and initiate telecommunications.
Maintain COO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Prepare reports by collecting and analyzing information.
Process information as requested from records, email, and other related documents and summarize when needed.
Respond to and resolves administrative inquiries and questions.
Coordinate and schedule, meetings, and appointments with specific agendas.
Record and distribute minutes and other records for meetings.
Bring a team-oriented and positive attitude to our Los Angeles office.

Your Skills:

Ability to maintain confidentiality.
Strong command of the logistics of office workflow.
Strong emotional intelligence and calming demeanor.
Superior verbal and written communication skills.
Proficient in Microsoft 365.
Excellent organizational skills and attention to detail.
Bachelor’s degree in a relevant field is a plus.
At least three years of executive assistant experience.
Experience managing multiple calendars.
Experience booking travel and hospitality.
Must type at least 40 words per minute.

What We Do for You:

Highly competitive pay.
Unlimited opportunities for growth and advancement.
15 days PTO accrued on day one.
9 additional paid holidays.
Team outings and sponsored events.
401K with discretionary matching.
Company-paid HMO medical insurance with HSA options.
Great dental, vision, and life insurance programs.
Free parking or commuter reimbursement programs.
Pet insurance option included with benefits.

Wilshire Law Firm celebrates being an equal employment opportunity provider to all people in accordance with all applicable laws. We are happy to make reasonable accommodations to enable individuals with disabilities to perform essential functions throughout all terms of employment as well as the entire application process.
Strive for excellence. Fight for justice. Foster unity. Join Wilshire Law Firm.
Job Type: Full-time

8 hour shift

Ability to commute/relocate:

Los Angeles, CA 90010: Reliably commute or planning to relocate before starting work (Required)


executive assistant: 3 years (Required)

Work Location: One location

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