Please read before completing the application: This recruitment is for internal applicants only . You must be a current Yolo Superior Court employee to be eligible to apply for this position. POSITION SUMMARY Under minimal supervision, perform complex tasks assigned to clerks in the operational divisions of the Court and other related duties as assigned. Assist in supervising one or more operational units of the Court. This position is “at-will” and FLSA non-exempt. This position is designated Confidential. DISTINGUISHING CHARACTERISTICS This Assistant Operations Supervisor is distinguished from the higher level of Supervisor in that the latter has full supervisory authority regarding hiring, firing, discipline, performance assessments, training, etc., for staff of the division. The lower-level Assistant Operations Supervisor assists with, staff selection, performance assessments, disciplinary action, and record keeping. Responsible for the most difficult and complex work of the division(s).
Essential Duties include but are not necessarily limited to:
ESSENTIAL DUTIES include, but are not necessarily limited to:
Direct the work of clerks in operational divisions; train, coach and instruct in work procedures
Assist in developing and implementing training plans.
Review and evaluate quality of completed assignments. Assist in planning, organizing, scheduling and coordinating unit workflow.
Under the direction of the supervisor, develop and/or modify operational procedures, policies, and directives. Implement procedural changes as directed.
Authorize leaves/absences and approve time sheets/make-up sheets as needed
Advise supervisor of staffing and/or operational concerns.
Listening to staff and attempting to resolve staff concerns and issues with support/guidance of Supervisor.
Assist the supervisor in evaluating employee performance and preparing and updating employee development plans as needed.
Compile and maintain statistical reports as needed.
Perform the most difficult and complex duties assigned to clerks in the operational divisions of the Court.
Some positions may require the performance of other duties depending upon work location, assignment, or shift.
EMPLOYMENT STANDARDS Any combination of education and experience that could likely provide the required knowledge, skills and abilities is qualifying.
Education: High school graduate or equivalent
Experience: Four (4) years’ experience in a court which demonstrates a high degree of understanding divisional legal processing functions.
Substitution: Two (2) years of full-time education beyond high school may be substituted for one (1) year of the required experience.
Typing: Type at a minimum speed of thirty-five (35) words per minute
Driver’s License: Possession of a valid California driver’s license may be required for some positions
Required KSAs, Physical Requirements, Work Environment, Recruitment Process
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
Statutes relating to court legal processes and procedures, including the Code of Civil Procedure, penal, Civil, Probate and Vehicle Code
California court system and criminal justice system
Court policies and procedures
Legal process procedures
Techniques for training, developing and coaching staff
Modern office practices
Statistical development and analysis
Basic math and financial record keeping
Alphabetical and numerical filing systems
Correct use of the English language including spelling, punctuation, and grammar
Skills and Abilities:
Interpret and apply state statutes, local ordinances, local court rules and procedures pertaining to legal filings and processes
Direct employees, including employee development and motivation, discipline and counseling.
Read and understand court documents, including those with more complexity
Interpret and apply California rules of court, local court rules and court clerical process and procedure relating to calendaring, exhibits, appeals and records retention.
Demonstrate leadership and independent judgement
Advise and instruct employees on policies and procedures
Train, develop, coach, and provide feedback to assigned staff
Analyze, evaluate, and recommend solutions for operational concerns
Prioritize, maintain, and coordinate a heavy workload
Manage a wide variety of detailed legal clerical work
Work under pressure with tight deadlines and interruptions
Accurately perform duties with attention to detail
Work as part of a team and independently
Maintain the confidentiality of court-related records and personnel issues
Establish and maintain effective working relationships
Interact with legal professionals, paraprofessionals, and the public in a respectful manner
Communicate effectively; prepare clear and concise written communications
Effectively utilize computer, court case management system and related software
Understand and follow written and oral instructions
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use dexterity and coordination utilizing hands to finger, handle or feel objects, use a computer keyboard, view a computer monitor, handle files, single pieces of paper, stacks of papers, and reference and other materials; reach with hands and arms; and stoop and kneel. Hearing and speaking are needed to listen effectively and to talk with individuals in person and by phone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The employee is frequently required to sit, stand, and move from place to place within the office. The employee is occasionally required to lift and/or move objects weighing up to twenty-five (25) pounds and reach for items above and below desk level. Lifting of objects weighing in excess of twenty-five (25) pounds will require team lifting. The noise and traffic level in the work environment are similar to a busy business office.
Normal business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. Over-time may occur occasionally.
Human Resources will review the applications. Applicants who are successful in the application packet-screening phase may move on to the examination phase which could include a structured oral interview(s) which might be virtual or in person. Eligible applicants will be notified of the date and location of these events.
To be considered complete, an application, supplemental questions, cover letter and resume must be
received by Friday, September 2, 2022 at 5:00 p.m.
For more information contact a Human Resources representative at